Specialized project management software such as Mavenlink, Asana and Monday.com have become widely used in most projects.
These platforms have made it possible to communicate instantly with team members and clients, Which makes email communication as outdated.
The advantage is a faster decision-making process and project execution with improved performance.
Project management platforms allow the project manager and all team members to know the status and position of all work done in real time
Team members are supported to stay on track and up to date with tasks, completion objectives and forward planning.
Instant adjustments and timely risk aversion actions are performed efficiently, increasing the overall project progress and performance.
Technology which enables facilitation and continuous collaboration, increases the effectiveness of the team.
The team members share their work throughout the different stages of the project, working together to complete tasks while in different locations.
Data analytics has become one of the most important project management skills.
Data collected from inception to completion of a project can be analysed and measured, promoting recognition of future opportunities, trends and weaknesses.
The assessment of team member performance and resource distribution enables improvements in future planning and processes.
New data management tools collect project data, analyse it and impart possible ways to improve the current project, based on actual measurements, metrics and performances
Workflow automation reduce the need for repetitive tasks, freeing up the team to apportion more time to advancing the project.
There is a multitude of different Workflow automation tools available.
Whenever a team member progresses in an allocated task, the entire team is able to keep up to date with the progress.
The project manager is in a position to monitor the development in real time and evaluate the need for changes without waiting for the final result.
Unnecessary and costly delays occur as a result of ineffective communication within the team.
Through the use of Project management tools the Project Manager identifies potential issues as the project progresses.
This enables implementation of corrective actions within the team and processes prior to any project delays
Project managers are able to coordinate a team without face-to-face meetings.
Through communication technology it is possible to digitally hire and manage team members within different countries and time zones.
In the agile approach to Project Management, the project starts with a broad idea within which limited requirements are clarified.
As the project progresses, the Project Manager relies on frequent feedback and collaboration from team members to proceed.
None of this is possible without project management software, keeping the team members directly connected at all times.
Calculating the time spent on specific project tasks is complicated.
Most project management programs include features that increase ease of calculating time used for completion of specific project tasks to reach critical milestones by team members or sub-contractors.
This enables cost centres to be allocated with greater accuracy and lesser possibility of budget overspends.